Hospital Facility Links
Within this page you will find links to the information and documents that are required of each student before the start of the clinical rotation. It will be your responsibility to complete ALL of the required documentation, and to complete all of the steps required by the hospital in order to be cleared.
If you have been continuously enrolled in our nursing program, you will need to present the following documentation to the HR department personnel during an onboarding session of the facility where you have a clinical assignment for the current semester. (If you are an employee of the facility you are assigned to, check with that HR Dept. for any exceptions that may apply to you concerning the on-boarding process.)
Registration is through our office and must be completed on one of the dates posted in the on-boarding schedules noted below before the beginning of your rotation at the facility. Your on-boarding date may be assigned by the facility. For your appointment you will need:
- Proof of clearance from original onboarding facility
- Proof of clearance for drug screening (including alcohol) - NO urine dipstick drug tests accepted
- Background check results from onboarding facility
- Proof of current TB clearance (annual is required) Click here for more detail
- Test results (titers…) for all labs drawn
- Proof of immunizations/vaccinations (you may use this form if needed)
- Current American Heart Association CPR card
- Picture ID
- Completed and signed documents associated with facility on the COD facility website
It is your responsibility to prove that you have been previously cleared by one of the three facilities. If you need copies of your results, you may contact your original onboarding facility. Please note that they will need time to process your request, and there may be a fee. You will be required to prove your clearance to each facility you enter in the future. We suggest that you keep the “proof” in an organized file easily presented when needed. You will also need to provide your instructor with a copy of your hospital clearance and your CPR card.
Documents must be completed before your clearance appointment with your clinical facility. All documents associated with your clinical facility are required reading.
NOTE: JFK or DRMC students not previously cleared by these facilties will need background clearance.
Students assigned to JFK must contact the COD Bursar's Office to make necessary payment. - HireRight will email students a link and sign-in information individually at their COD email address once the COD Bursar's Office has been contacted by the student and the fee is paid. Fees may be paid in person or check mailed. (Bursar's Office:760-568-7510) Please do not contact JFK HR Department. If you need further assistance please call the Health Sciences Office at (760) 773-2579.
Students going to DRMC who have not been there before and need a background check will pay the $40.00 fee to DRMC. Please submit forms to Rebecca Tripp at firstname.lastname@example.org or in person at her office three weeks prior to attending on-boarding.
DRMC Student Packet for On-Boarding:
New N1 students: Your on-boarding packets must be turned in to Rebecca Tripp at DRMC by September 16th. You will attend a mandatory on-boarding on Tuesday, Sept. 30th.
N3's and N4's going to DRMC: Please turn in packets to BNC Nursing Office by 4:00 PM on July 31st. for review and signing of the Health Screen form . Packets are due at DRMC by August 5th and will onboard on Tuesday, 8/19/14. HOWEVER, if you are a returning student you will not need to attend their on-boarding unless you are notified individually by DRMC. You will still need to update your contact information on the student information sheet and submit to Rebecca Tripp.
DO NOT contact HR/Employee Health just to confirm receipt of your materials. They will contact you if there is anything further needed.
The student packet information is now in two sections;
1. Required Health & Immunization Standards
2. DRMC Student Clearance Processing
For N3 and N4 students: If you have never been to EMC before, you must attend on-boarding on August 29th. Begin at Employee Health at 7:45 AM and follow-up in Human Resources at 8:45 AM.
Students returning to EMC have been in contact about either submitting further information or if they are already cleared.
If you have questions concerning the EMC documents linked below, email for faster response: email@example.com
JFK On-boarding update:
The new schedule for the year is posted below (#7).