Hospital Facility Links
Within this page you will find links to the information and documents that are required of each student before the start of the clinical rotation. It will be your responsibility to complete ALL of the required documentation, and to complete all of the steps required by the hospital in order to be cleared.
If you have been continuously enrolled in our nursing program, you will need to present the following documentation to the HR department personnel during an onboarding session of the facility where you have a clinical assignment for the current semester. (If you are an employee of the facility you are assigned to, check with that HR Dept. for any exceptions that may apply to you concerning the on-boarding process.)
Registration is through our office and must be completed on one of the dates posted in the on-boarding schedules noted below before the beginning of your rotation at the facility. Your on-boarding date may be assigned by the facility. For your appointment you will need:
- Proof of clearance from original onboarding facility
- Proof of clearance for drug screening (including alcohol) - NO urine dipstick drug tests accepted
- Background check results from onboarding facility
- Proof of current TB clearance (annual is required) Click here for more detail
- Test results (titers…) for all labs drawn
- Proof of immunizations/vaccinations (you may use this form if needed)
- Current American Heart Association CPR card
- Picture ID
- Completed and signed documents associated with facility on the COD facility website
It is your responsibility to prove that you have been previously cleared by one of the three facilities. If you need copies of your results, you may contact your original onboarding facility. Please note that they will need time to process your request, and there may be a fee. You will be required to prove your clearance to each facility you enter in the future. We suggest that you keep the “proof” in an organized file easily presented when needed. You will also need to provide your instructor with a copy of your hospital clearance and your CPR card.
Documents must be completed before your clearance appointment with your clinical facility. All documents associated with your clinical facility are required reading.
NOTE: JFK or DRMC students not previously cleared by these facilties will need background clearance.
Students assigned to JFK must contact the COD Bursar's Office to make necessary payment. - HireRight will email students a link and sign-in information individually at their COD email address once the COD Bursar's Office has been contacted by the student and the fee is paid. Fees may be paid in person or check mailed. (Bursar's Office:760-568-7510) Please do not contact JFK HR Department. If you need further assistance please call the Health Sciences Office at (760) 773-2579.
Students going to DRMC who have not been there before and need a background check will pay the $40.00 fee to DRMC. Please submit forms to Rebecca Tripp at firstname.lastname@example.org or in person at her office three weeks prior to attending on-boarding.
DRMC Student Packet for On-Boarding:
1-2-2014 update: Nursing 1
must turn in packets by Tuesday, 2/18
and plan for onboarding on Tuesday, 3/4/14
Nursing 2 and 3 (3's who begin semester at DRMC) need to have packets submitted by Tues, 1/7. Onboarding will be on Tuesday, 1/21/14. Noon to 3:00, first come, first served.
N3's who rotate to DRMC in April: packets are due by 3/25 and will onboard on Tuesday, 4/8/14.
VN 020 students: Packets are due by Feb. 11. Onboarding will be on Feb. 25th starting at noon.
* * * * Any students returning to DRMC will not need to attend orientation unless they have been contacted by DRMC that they have not been cleared. Please follow packet information regarding Returning Students.
DO NOT contact HR/Employee Health just to confirm receipt of your materials. They will contact you if there is anything further needed.
The student packet information is now in two sections;
1. Required Health & Immunization Standards
2. DRMC Student Clearance Processing
EMC On-boarding, 2-3-2014 update:
All new N-1 nursing students will be seen in
Employee Health: Friday, Feb. 7th @ 08:00.
Scan/email all the documents ASAP to email email@example.com including the EMC Employee
Health forms with Driver’s license photo ID way ahead of time with the
NAME OF STUDENT – COD N-1
Student - onboarding Feb 2014
Please provide your cell phone number under your name in the
Orientation will be on Friday, February 14th.
If you are in section 3281, which does the second rotation at EMC, your Orientation is on Feb. 14th.
Please turn in Employee Health forms ASAP if you have not already done so.
*All N-4 students returning to EMC and have attended mini-orientation
in Human Resources (HR) in the past, and who are cleared (see list above) can
get their ID badge from their clinical instructors after Friday (Dianne
Elizondo from HR will give the badges to the instructors and not to the
students). They do not need to go to the orientation on Friday.
*All NEW N-4 students who are
cleared and will attend HR Mini-orientation on Friday Jan 17 need to come to Employee
Health on Friday at 0815 prior to going to HR and be given their clearance
note to be brought to HR for their ID badge.
If you have questions concerning the EMC documents linked below, email for faster response: firstname.lastname@example.org
JFK On-boarding update: 1-13-14:
The new schedule for the year is posted below (#9). On-boarding date for February is Monday the 24th. 8:00-Noon. MOB conference room A.