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Current District Standards

*Note: These standards are current as of *Note: These standards are current as of October 15, 2015.

The pricing shown here is just an approximate cost of the items.
When you are ready to make a purchase, contact IT for a formal quote to obtain the most current and accurate pricing.
The prices shown do not include any taxes, shipping and handling costs as well as any installation costs, if applicable. 

 Desktop PC

Module Description Price: $950.00
OptiPlex 3020 Minitower
w/P2213 Monitor (+$175)
Intel® Core™ i5-4590 Processor (Quad Core, 6MB, 3.30GHz w/HD4600 Graphics)
Operating System(s) Windows 7 Professional, 64-bit
Memory 8GB (2x4GB),1600MHz, DDR3 Memory
Keyboard Dell KB212-B QuietKey USB Keyboard Black,English
Video Card AMD Radeon™ R5 240, 1GB, Half Height, (DP and DVI-I)
Boot Hard Drives 500GB 5400rpm Solid State Hybrid Hard Drive
Mouse Dell MS111 USB Optical Mouse
Removable Media Storage Devices 16X DVD+/-RW
Hardware Support Services 3 Year Hardware Service with Onsite Service After Remote Diagnosis

 Media PC

Module Description Price: $900.00
OptiPlex 9020 Small Form Factor Intel® Core™ i5-4590 Processor (Quad Core, 6MB, 3.30GHz w/HD4600 Graphics)
Operating System(s) Windows 7 Professional, 64-bit
Memory 8GB (2x4GB) 1600MHz DDR3 Memory
Keyboard Dell KB212-B USB 104 QuietKey USB Keyboard Black
Video Card AMD Radeon™ R5 240, 1GB, Half Height, (DP and DVI-I)
Boot Hard Drives 2.5 inch 500GB Solid State Hybrid Drive
Mouse Dell MS111 USB Optical Mouse
Removable Media Storage Devices 8X DVD-ROM SATA, Data Only
​Adapter Cables ​DisplayPort to HDMI Adapter
Hardware Support Services 3 Years ProSupport with Next Business Day Onsite Service


Module Description Price: $790.00
Latitude CTO 3440 Laptop Intel® Core™ i5-4210U  (Dual Core, 1.7 GHz, 3M cache)
Operating System(s) Genuine Windows® 7 Professional, No Media, 64-bit, English
Memory 4.0GB, DDR3L-1600MHz SDRAM, 1 DIMM
Internal Keyboard Internal English Dual Pointing Backlit Keyboard
Video Card UMA
Boot Hard Drives 500GB Solid State Hybrid Hard Drive
LCDs 14.0" HD(1366x768) Anti-Glare LED-backlit
AC Adapter 65W A/C Adapter (3-pin), Halogen Free
Primary Optical Device 8X DVD+/- RW
Camera/Microphone Light Sensitive Webcam and Noise Cancelling Digital Array Microphone
Wireless LAN (802.11) Dell Wireless™ 1705 802.11n Single Band wi-Fi + BT 4.0LE Half Mini Card
Mouse Dell WMDell WM324 Wireless Mouse
Primary Battery 6-cell (65WH) Primary Lithium Ion Battery
Carrying Cases Dell 15.6 inch Urban 2.0 Topload
Accidental Damage 3 Year Accidental Damage Service
Hardware Support Services 3 Year Basic Hardware Service with 3 Year NBD Limited Onsite Service


Microsoft - Surface Pro 3 Price: $1300.00
Microsoft - Surface Pro 3 -  12" - 128GB - Silver
     4GB System Memory
     Intel® 4th Generation Core™ i5 Processor
     1 USB 3.0 Port
Microsoft - Type Cover for Surface Pro 3 - Black
2 Year with Accidental Damage Protection Warranty
SwissGear Surface Carrying Case


Apple iPad Air Price: $1000.00
iPad Air 2 with Wi-Fi 128GB - Silver
iPad Air 2 Smart Case
Mini DisplayPort to VGA Adapter 
Mini DisplayPort to HDMI Adapter
3yr AppleCare+ Protection Plan for iPad

 Classroom Printers

Monochrome Printer
LaserJet M601N $630
  45ppm, FPO 8.5s, 1200dpi, 900MHz, 512MB/1GB, 175k pg/month duty cycle, 100sht multipurpose tray 1 + 500sht tray 2 600sheets total, supports 3x5in to legal size media, PS3, embedded Gigabit networking, 16.3in W x 16.9in D x 15.7in H, one year on-site next business day limited warranty
Maintenance $145
  HP 3 year Next Business Day On-Site HW Support for LaserJet
Color Printer
Color LaserJet CP4025n $990
  35ppm black/color, <10s FPO, 1200dpi hardware, 800MHz, 512MB, 2000-7500pg/mo recommended monthly volume, 100Kpg/mo max duty cycle, 600 sheet input, prints from 3x5in to 8.5x14in size paper, Ethernet, USB-PC, 16.5" H x 21.3" W x 20.6" D, one year next day on-site limited hardware warranty


  HP 3 year Next Business Day HW Support for Color LaserJet CP4005 Series


There are over 180 PC software at the College of the Desert. To have them installed on the campus network and PCs , they should go through the systems proposal process to make sure that they meet the District standards. The Information Technology staff will install it and assist with the technical upgrades. The users from their respective areas are responsible for all other aspects of the software such as the associated costs for the upgrade, keeping track of the licenses, creating user accounts, getting trained and using its various functionalities, and retraining their support staff.



College of the Desert uses Ellucian's Colleague as its Administrative Computing System which comprises of five integrated systems – Colleague Student, Colleague Financial Aid, Colleague Human Resources, Colleague Finance, and Colleague Advancement.

If you are looking at a new functionality, please contact Information Technology first, who will work with your area to research if Colleague offers that specific feature that is integrated with the Core system and coordinates with the work flow and database. In addition, Information Technology department will be able to offer the appropriate training or services if we have the in-house expertise or coordinate the appropriate services from Ellucian or other consultants. This prevents duplication of efforts, makes sure that all in-house technical resources are available when the training and services are offered and makes efficient use of funds and resources.

If the specific functionality is not available in Colleague, Information Technology will assist your area to find a vendor supported module that is a Ellucian Partner. Ellucian Partners make sure that they keep up with the upgrades on their specific software as datatel announces new releases and updates periodically. This also ensures that there is integration between the two software. Please check with IT department if you are not sure if a product is from an Ellucian partner. Vendor support is required.

We also recommend software used by other California community colleges where the software is tested and verified by them.

We also install vendor supported software on servers. Integration will be an issue if they are not Ellucian partners. Software maintenance and support is required on such software to assure continued viability of the hardware and software.

Borrowing custom and home grown software is not recommended due to the following reasons:

  1. Copyright liability
  2. Ongoing support
  3. Integration with Datatel
  4. Time needed for initial customization
  5. Training needed for new platform and
  6. Software development tools & technology standards (as they might be using an incompatible or an obsolete software version and/or technology)

 Security Access


NOTE: This is currently in DRAFT and might change

Administrative Access:

To protect the integrity of the Network and the data in the Administrative Computing System, administrative access will be provided upon the written approval of the President of designee a limited time for extraordinary situations such as emergencies and restoration purposes.

User Level Access:

Security Access must be defined per screen and access must be approved by the immediate supervisor, IS, data owner and the VP of the respective area.

This will ensure that the College of the Desert data is in compliance to all pertinent laws such as FERPA and HIPAA as well as fulfill the requirements of the various compliance tests such as PCI.


 Cell Phones


We have not established standards on smart phones at this time. Smartphone unlike other college computer purchases are usually personal in nature and are associated with specific carriers. Our Microsoft Exchange 2007 email server supports remote computer connections and smart phones utilizing several different kinds of services or protocols. The most functional is Microsoft’s active sync software which will automatically load email, calendar, contact and task information. However not every cell phone works well with that application. Due to the complexity and number of smart phones available we can give out the following information on phones which users have adopted and seem to be successful in transferring data.

  • Smart phones using Windows Mobile 5 or greater work the best.
  • The Palm and IPhone work fine except they do not sync the task information.
  • Phones which use POP3 or IMAP services work but can cause problems with the Outlook Email program used on your computer.
  • BlackBerry’s require a costly specialized server which we do not support. The client software that syncs with your computer is buggy.

Information Technology has information on how to configure your smart phone but due to the personal nature of smart phones technical support is limited.


 Email Standard


Email Guidelines and Procedures


College of the Desert maintains email accounts for the primary purpose of communication between departments, faculty, students and the college community. All faculty and staff are held accountable for seeing that the email is used in a responsible, efficient, ethical, and lawful manner. Casual use of the COD system dilutes email as an effective district communication tool and encumbers the email storage system.

Authorized users of email will be granted appropriate access, including passwords, by the responsible system administrator. The administrator sets minimum guidelines within which users must conduct their activities.

Responsibilities and discretion:

Users may not allow unauthorized individuals to access their account. Email users shall not exploit a false identity. Users are responsible for maintaining their own password protection and it is highly recommended that the user’s password be changed every six months.

Computers and telecommunication equipment are the property of COD and are provided to employees for the use of conducting college business. Email is not monitored for content however information services technicians may have access to telecommunications transmissions while performing network or other maintenance or when trouble shooting network problems.

The nature of electronic mail makes it less private than users may anticipate. Email may become accessible to unintended or unauthorized individuals. Sender is responsible for email content and should be aware of breach of confidentiality. Emails should not be sent “reply to all” or “forwarded” intact unless the content was intended for all. It is often better to compose a new message.

Maintaining the integrity of the email is every employee’s responsibility. Do not send chain letters, virus warnings or junk mail. Always check with IT before sending out an alarm. If you are not sure of the source don’t send it.

Limiting file size:

All email that is not archived is saved on back up servers for an extended period of time. Large file size and redundant files take up server space and can create difficulty when data needs to be recovered.

Files containing movies, video, pictures or graphic-intense flyers should be posted on department portal website whenever possible.

Email files should be archived to the user’s hard drive when prompted. IT personnel can assist in file management and storage.

For efficiency and convenience, distribution lists are provided within the email system. Email sent to a list generates a large volume of messages. The smallest list possible should always be used. Anyone sending a message to a distribution list should include phone number and department so recipients can easily identify the sender.

Email space allocations:

Individual users will be allotted 300 Megabytes of space for email files storage on the network. The disk quota is implemented in order to efficiently use district resources and allow for operative data recovery. IT reserves the right to archive emails from an account if they feel the account is overburdened. Users will be notified when the account is nearing the disk quota.

Employee accounts will be maintained for 30 days following termination of employment. Files will be archived to disk for retrieval.


Email is a reflection of College of the Desert. All correspondence needs to be courteous and professional. It is the responsibilities of each department to ensure that all employees, including full and part time faculty and staff understand and abide by these guidelines.